Executive & Personal Assistant

Complex Diary & Schedule Management

Orchestrating the principal's schedule across multiple time zones, commitments, and priorities while anticipating conflicts before they arise.

Managing the diary of a UHNW principal is a demanding discipline. Our candidates are experienced in maintaining intricate schedules that span business meetings, board engagements, family commitments, social events, and international travel, often across multiple time zones simultaneously. They are proactive rather than reactive, identifying potential conflicts early, negotiating reschedules diplomatically, and ensuring the principal always arrives prepared, on time, and with adequate rest built into demanding programmes.

International Travel Logistics

Planning and managing every dimension of complex international travel, including private aviation, hotel arrangements, ground transfers, and itineraries.

Our Executive Assistants manage travel logistics to a standard that leaves nothing to chance. This includes coordinating private jet bookings, commercial first-class arrangements, hotel suites and villa rentals, ground transportation, restaurant reservations, and destination-specific requirements. They prepare detailed travel itineraries, manage time-zone transitions, and remain contactable throughout travel to resolve any issues in real time. For principals who travel with security, household staff, or family members, they coordinate these additional requirements seamlessly.

Confidential Communications

Managing sensitive correspondence and communications with absolute discretion, precision, and an instinct for the principal's voice.

Many of our principals require an Executive Assistant who can draft, filter, and manage correspondence on their behalf, from personal emails and business letters to social invitations and philanthropic enquiries. Our candidates are skilled communicators with an acute sensitivity to tone and confidentiality. They understand how to represent the principal's voice accurately, protect sensitive information, and manage the expectations of a wide range of contacts, including family members, close friends, advisors, business partners, and staff.

Stakeholder & Relationship Management

Maintaining and nurturing the principal's most important relationships so engagements are timely, thoughtful, and well-prepared.

An exceptional Executive Assistant understands the landscape of the principal's professional and personal relationships and manages them with intelligence and care. This includes maintaining contact databases, tracking key dates and milestones, coordinating gifts and gestures, and ensuring that no important relationship is neglected. Our candidates are socially fluent and professionally polished, equally comfortable dealing with heads of state, philanthropic partners, legal advisors, and the principal's own household staff.

Personal Affairs Management

Handling personal tasks and errands outside the scope of business that are no less important to the principal's life.

The personal demands on a UHNW principal are substantial. These can include managing property matters, coordinating household staff, overseeing personal shopping, planning events, managing health appointments, liaising with schools, and coordinating family logistics. Our Personal Assistants take full ownership of these responsibilities, applying the same rigour as they do to professional work. Their objective is to give the principal more time for the things that matter most by managing everything else with quiet competence.

Confidentiality & Absolute Trustworthiness

Operating at the heart of the principal's personal and professional life with complete integrity.

The Executive or Personal Assistant to a UHNW principal is exposed to highly sensitive information, including family dynamics, financial decisions, health matters, personal relationships, and business strategies. The candidates we place are individuals of exceptional character whose commitment to confidentiality is total and unconditional. We invest deeply in background verification, reference checking, and character assessment for every placement in this category, because the trust placed in an EA or PA is one of the most significant a principal will extend to any individual.